Trucking & Transportation Bookkeeping and Tax Services

Factoring companies deposit the net amount after fees and reserves, so revenue gets understated and the fees disappear from the books. Each load is recorded at the full invoice amount, with factoring fees, reserves and chargebacks tracked separately, so revenue and costs are both accurate.

Fuel, repairs, tires, insurance, tolls and driver pay recorded by truck, so you can see which trucks, customers and lanes actually make money and which ones only keep the wheels turning.

IFTA returns depend on miles driven and gallons bought in each state. Missing or mismatched records are the most common reason for IFTA audit assessments. Fuel and mileage data are reconciled every quarter so the filings match the books.

Federal rules again allow 100% bonus depreciation for qualifying equipment acquired after January 19, 2025, plus Section 179. California follows neither in full. Financing, trade-ins and a future sale all affect whether a full write-off this year is the right move, so purchases are planned before year-end, not after.

Trucks of 55,000 pounds or more owe the Heavy Vehicle Use Tax on Form 2290 every year. Drivers under DOT hours-of-service rules can use special per diem rates with a higher deductible percentage than ordinary meals. These are easy to miss, and just as easy to overclaim.

How drivers are classified decides payroll taxes, workers' comp and liability. California's ABC test makes owner-operator arrangements riskier for California carriers. Payroll, 1099s and contractor agreements are reviewed so the setup holds up if a state or the IRS asks.